Chetolah Shores Civic Association Board Meeting

Weds., November 19, 2014

Kathy’s home

Present: Eric S., Lloyd L., Kathy B., Hazel L.

Absent: Erik K., Cheryl C., Patty C., Amy T., Mark W.

1. Meeting was called to order at 7:45 by President Eric S.

2. Treasurer’s Report: In Patty’s absence, Eric presented her report.
Current balances

and upcoming expenses were reviewed.

3. Secretary’s Report: All correspondence up to date.

4. Eric and Lloyd reported out on their consultation with new attorney.

a. Director’s Insurance – a policy covering liability and/or injury will
be purchased

immediately. The funds were previously approved by the board. Eric and
Lloyd

will make the final decision, and complete the purchase

b. It was suggested that we obtain a waiver of liability from each slip
holder and

launch key holder when they pay dues, dock and key fees. Eric will
contact the

attorney who will draft the letter releasing the board from any
liability. Moved and

seconded.

c. Continued discussion and brainstorming plans to control outlot
encroachment.

Lloyd proposed a more specific plan to deal with individual cases. This
will be

discussed further at our next meeting.

d. Further discussion on dues collection. We want to craft dues letters
in a more

positive light, pointing out specific accomplishments in addition to
future plans for

expending the funds. We also discussed tailoring the letters to specific
groups of

homeowners, i.e., those who have always paid their dues, those who
don’t, new

residents in order to encourage greater participation