CSCA Board Meeting Minutes
April 20, 2016
Present: Lloyd Lewis, Hazel Lewis, Cheryl Cathcart, Jeff Klarr, Kathy
Kokeny, Mark Webberly, Jacqueline Brown
Absent: Amy Trudell
1. The meeting was called to order by President Lloyd Lewis at 7:25
a. Welcome back – Lloyd
b. Meeting with attorney regarding outlot governance – Lloyd and Mark:
c. Updated waiver of liability – Lloyd: Wording updated to reflect
kayak rack rental and this year’s dates. Will be available at general
meeting for all involved to sign.
d. Updated dues letter – Lloyd: Reviewed by board. Cheryl suggested
adding “members in good standing” to clarify that dues are required for
residents to purchase other CSCA perks. Cheryl and Kathy have updated
our data base and will forward a copy to Lloyd and Hazel. Lloyd also
requested that we include our names on the dues letter to better
communicate with our neighbors. Approved.
e. Discussion about sub-committee meeting regarding software – Lloyd,
Hazel, Kathy: No decision was made at that time. This decision will be
for the new board to consider.
f. Proposed board membership – Lloyd: Returning board members: Lloyd,
Hazel, Kathy, Cheryl, Jacqui, Mark and Amy (? Possibly consolidate into
Not returning: Jeff, Erik
There will changes in responsibility of returning board members. All are
asked to survey neighbors and friends and try to recruit new members!
There will be an e-mail blast and postings on Facebook and our webpage
g. Our crumbling roads – Lloyd: Considerable neighborhood conversation
and activity hoping to repair/replace roads, particularly Oregon and
Tecumseh. It is felt that they are beyond repair and need total
replacement. Residents need to understand that this is not a CSCA issue,
but that we will help and support efforts of residents to resolve the
2. Treasurer Report – Kathy
a. Kathy presented a working copy of her report. It was clear, concise
complete for our purposes. We discussed how to present the report at the
general meeting and agreed to group expenses into a few categories to
further simplify the report. Kathy will prepare and present at general
3. Secretary Report – Hazel
a. No updates
4. Dock Report – Lloyd
a. Lloyd has contacted all non-paying dock holders by mail. Only one has
replied. He will continue to try to work with them.
a. Further discussion regarding data base updating and sharing. The
problem seems to be the time involved and the lack of familiarity of
members with the program. It was suggested that we research “hiring out”
at least part of the job. Erik and Jeff have possible contacts who might
interested. They will keep us informed.
b. Dues letter drafts have been sent to board members. Lloyd will copy
changes. Cheryl has labels completed, and Kathy has the envelopes.
Kathy will purchase stamps. Available board members will get together
asap to stuff and mail letters.
c. Lawn service bids – Lloyd: We will continue to use Troy (last year’s
d. Kayak Rack – Erik, Jeff: Will be installed by next week. Renters will
responsible for their own locks. Rental is $50/year. Need a sign saying
that the rack is CSCA property. Jeff has checked the security cameras
and they are working properly.
e. Lot 19 – Erik: Share pictures of how it looks now. Vast improvement.
Dock will be installed next week. Lloyd expressed his concerns regarding
the safety of the dock area, particularly for young children. It was
that we should fence in the front (sides are already fenced) with a
latch. Lloyd will investigate. Signage also needed here.
f. Signage – Amy: Amy will e-mail us sign updates.
6. Plan for General Meeting:
a. May 12 at Haviland Media Center. Board members are asked to come
early at 6:00 to help set up. All board members will be there except
Cheryl. We will work out a system to better service our residents after
log jam we suffered last year. We will open the doors for residents at
6:15, hoping to get through the lines by 7:00. Cheryl will provide hard
copies of the data to help expedite things. Erik agreed to provide some
sort of flyer with pictures of the improvements made this past year
included the kayak rack and lot 19 dock. Jacqui agreed to help. We will
plan to talk to residents about our need for data entry help as well as
recruiting new board members.
7. Meeting adjourned – approximately 9:15! Next meeting TBA.