CSCA Board Meeting Minutes

csca

Chetolah Shores Civic Association Board Meeting Minutes

Thursday, April 23, 2015

Present: Eric S., Erik K., Patty C., Hazel L., Lloyd L. Mark W.

Absent: Kathy B., Amy T., Cheryl C.

1. The meeting was called to order by President Eric Siegel at 7:30 pm.

a. Eric will arrange the purchase of liability insurance for the board
of directors

through Lloyd’s source.

b. Eric and Lloyd reported on their meeting with the attorney regarding
dues

structure and our by-laws. The attorney is drafting the release
letter/waiver for

slip holders and launch key holders. This will be available to be signed
at the

general meeting when keys are purchased.

c. Eric S. will check with our attorney regarding the letter to
homeowner who is

impinging on common property. It will be signed by homeowners and sent
to

him.

d. Plan for improving lot 19 is shelved until next board meeting.

e. Erik K. reported that the solar panel on the security panel was
apparently

damaged by the wind and is hanging by an electrical cord. He will
arrange for its

repair.

2. Treasurer Report

a. We have $4,470.84 account balance.

b. Patty reports she needs a software update on the CSCA computer. Her

recommendation is Quickbooks Online. Eric will follow up.

3. Secretary’s Report

a. Minutes of 11/19/14 meeting were approved as written.

b. All CSCA e-mails are current and have been responded to or forwarded
for

appropriate response.

4. Dock Report

a. Lloyd reports that the Elizabeth Lake dock will be put in next week
or two by

Pete. Mark reported that there is at least one good section of dock
available

after the repair that he did to the beach last year. Lloyd will pick
that up and

store it at the Cass Lake launch area.

5. Clean up – Lloyd is getting quotes from 2 lawn companies for
clean-up and

maintenance of our 4 common areas.

6. Elizabeth Lake – Mark reports that the fireworks will again by on
Elizabeth Lake this

year. They are hoping to have a sheriff on the lake on weekends this
season.

He also informed us of a Boater Safety class being offered this spring.
Hazel will

post on website.

a. The meeting was scheduled for Tues. 5/12 at 7 PM.

PLEASE NOTE – THIS DATE NOT AVAILABLE AT HAVILAND – RESCHEDULED

FOR 7/14 WITH SET UP BEGINNING AT 6:00.

b. Hazel will obtain Facility Request from district.

c. We had discussed light refreshments at last board meeting. Small
water

bottles was suggested. Hazel and Lloyd will provide coffee. Cookies from

Costco?

d. Check in – Patty and Erik will collect dues. Cheryl will be asked to
write

receipts. Lloyd and Hazel will do boat slip fees, wait lists, and launch
key

purchases.

Sadly, both Patty and Eric S. informed the members of their intention to
retire from the

board. This leaves three vacancies – President, Treasurer and Trustee.
We will do an

e-mail blast looking for volunteers in addition to asking at the general
meeting. Our

sincere thank you to both of these devoted friends and our best wishes.

Next meeting: TBD

Respectfully submitted,

Hazel Lewis

Secretary