Chetolah Shores Civic Association Board Meeting Minutes
Tuesday, May 22, 2018, 6:30 PM
1. Call to Order – Lloyd
Attending: Lloyd, John, Alex, Kelly, Patrick, Jacque, Hazel
Absent: Cheryl, Jiri.
Meeting was called to order at 7:30 by President Lloyd Lewis. Thank you
Nancy and John for an outstanding dinner!
2. President’s report
a. Lloyd welcomed back all returning board members.
b. A special welcome to new trustee, Patrick Hickey
c. Lloyd reviewed this years’ board responsibilities.
John has served as Vice-President and has worked diligently with Jiri on
our light/camera security system at the Cass Lake launch. He takes on
the dock and launch area duties this coming year.
Jiri has researched, designed, and helped purchase our newest camera
and security lights at the launch.
Alex, Trustee and grounds and maintenance supervisor has continued to
keep our common areas in good condition. Under agreement, he charges
an hourly rate for small jobs, and provides estimates and/or contracts
the board for approval for larger jobs.
Jacque, Trustee, has taken on community outreach, providing us with
important formation regarding events and concerns in Waterford. She,
and Cheryl provide Welcome Packets to new residents. They are working
on a plan to be better notified about the arrival of new neighbors.
Kelly, Trustee, has taken on the job of updating our data entry process
entry, organization, etc. This year she will be Treasurer and is
our financial records in Excel.
Cheryl, Trustee, routinely retrieves mail from our P.O. box, and keeps
contact with the township clerk’s office to keep our resident records
Hazel, Treasurer, has maintained all the financial records and
bookkeeping this year. She also maintains our webpage, monitors e-mail
and keeps our g-mail account updated.
Cheryl, Hazel and previous Secretary, Kathy Bartus discussed the
possibility of cancelling our phone service. It is rarely used, and then
mainly for title company inquiries. There was concern that “older
residents” might not have access to internet for email, but our informal
survey revealed no such phone calls have come in over recent years.
Jacque made a motion to drop the service giving two months notice to
residents, Kelly supported, and a unanimous yes vote was recorded.
d. Expenditure approvals
1. Motion to contribute $500 to support the new Cass Lake 4th of July
Fireworks. Discussion regarding who are the organizers, and
should we reach out to learn more about the plans, etc. We have
not been contacted directly for a donation. It was suggested that
perhaps we could encourage them to financially support our Cass
Lake sheriff patrol initiative. Motion approved by 5 yea, 2 no.
fireworks made by Hazel. Discussion regarding their lost big donor
support, but that the neighborhood is continuing the fireworks with
other donations. Seconded by Jacqui. Unanimous approval.
e. Lloyd has been in contact with our neighbor who volunteered to
spearhead the effort to repave Oregon, Coshocton and possibly
Tecumseh. He feels that we should offer financial support for postage,
printing costs, and access to our data base for owners’ addresses.
Jacque moved that Lloyd be authorized to spend up to $300 to support the
paving initiative, Patrick seconded. Unanimous approval.
f. Sheriff patrol update: Elizabeth Lake has cancelled patrols for this
season. Cass Lake will begin patrols shortly. We have financial support
from Ward’s Pointe, and potentially from Zox. Patrols will be on
weekends, and unannounced in advance.
g. Lloyd reported that our kayak rack is full for this season and we
on our wait list. John asked if we should consider another rack. We will
wait to see how the wait list looks this season.
3. Treasurer Report – Hazel and Kelly
We reviewed previous reports. Financially we have basically the same
sheet as last year. Kelly reported dues receipts of $7470.00, but there
many slip holders and key holders who have not yet paid. After this
account balance will be $16348.00.
4. Secretary Report -- Hazel
a. The minutes of the general membership meeting of 5/10/18 were
presented for approval. Corrections made, and unanimously
approved as corrected. Hazel will post to website.
b. A new bank signators form to place Kelly’s name on checking
account was circulated for signatures. Kelly and Hazel will
complete follow up work.
5. Trustee and Officer Reports
a. Jacque, Cheryl – Welcome packets, voice mail, snail mail reports
up to date. Kelly suggested checking Zillow
for recent sales in our sub to get up to date information on new
neighbors. Jacque will follow through.
c. Jacque -- Jacque, Lloyd and Hazel attended the township board
meeting regarding single hauler trash service for the township.
While the requests have been on the “back burner” for some time,
one of the board members agreed to follow through with their
attorney to determine what the residents want specifically
included,in their service and move on from there. Jacque met with
Tony Bartolotta, who reiterated that he needs to meet with their
attorney to draft an ordinance before they can proceed.
d. Alex – grounds and maintenance – Alex had concerns about
whether our lawn service completed spring clean-up. Lloyd will
check. He is awaiting fence parts for repair at Cass Lake launch.
some kayaker’s concerns about landing their boats. They will look
into landing supports. John had concerns about the parking area at
the launch and standing water. Discussion regarding digging a
trench to divert the water into the woods. Further investigation
e. John and Jiri – security lights and cameras – John reports that he
and Jiri would like to purchase a solar panel power monitor - $81.
Also needed is a charging system for camera batteries. Total
expense $150 approved. He reported that right now the cameras
are “eating data” quickly and they may need to purchase an
additional data plan. Jiri will investigate. They are also considering
a fifth camera.
There being no further business the meeting was adjourned at 9:10.
The next meeting was scheduled for June 27, 6:30 at Kelly’s home
Hazel Lewis, CSCA Recording Secretary