Chetolah Shores Association Board Meeting Minutes
Present: Eric Siegel., Erik Kokeny., Patty Costigan, Kathy Bartus, Nick
Lewis, Hazel Lewis and resident guests Dan Brudzynski and George Culik
Absent: Mark Webberly, Amy Trudell, Cheryl Cathcart
1. The meeting was called to order by President Eric S. He welcomed our
board member, Nick Jahn, and CSCA residents Dan and George and
introduced us to
the soccer ball.
Board insurance – in process of getting additional bids. We have one
obtained by Lloyd, and Eric and Erik will each get another bid.
Non-profit status – Lloyd questioned our status. Patty confirmed that
registered as a non-profit, and she files a 501C6 yearly.
U.S. Mail, e-mail, voice mail – we discussed ways to streamline our
time to inquiries from residents. Board members agreed that we need to
improve our appearance of non-response to resident concerns and had
many good ideas to help facilitate this change. Various response time
were discussed, and the board agreed that we must respond quickly and
assure that all inquiries get forwarded to the responsible board member
resolution. It would be helpful if voicemails could be forwarded, Hazel
check into this. Also, the voicemail greeting needs to be updated
information regarding the contact form on the website. Eric will discuss
possible changes with Cheryl. It was also suggested that we add the
address to the website contact form. Hazel will check into this.
Laptop purchase – Eric reported that a new laptop has been purchased
Mandatory dues, legal opinion – We continued our discussion regarding
dues structure, when it was changed, how voted in, etc. Eric explained
history and process that was followed. He also is pursuing a formal
opinion regarding our by-laws and dues. Patty discussed our process for
“forgiving” overdue payments, which is to determine any decision on a
George inquired about pursuing an agreement with the Elizabeth Lake
Assn. for possible swim/boat launch access. Erik said that is available
anyone for $200/year. We discussed a possible agreement to use their
launch area to drop boats and for CSCA residents on Elizabeth Lake to
their launch for a reasonable fee. Nick will pursue this and bring to
2. Treasurer Report – Patty
Patty presented her comprehensive revenue and expenses report. Our
current balance is $6,319.99. From past years’ experience, she
additional dues to come in. She anticipates additional expenses as well
including Elizabeth Lake beach, security, spring clean-up, insurance.
agreed to check with Pat regarding the status of security at launch. We
discussed Lot 19 and ideas of how to improve it to make it appealing and
responsible for mowing the lawn at the Elizabeth Lake dock. Need to
with Cheryl for lawn service specifics.
3. Secretary Report – Hazel
Board meeting minutes for 4/28/14 approved. General Meeting minutes
5/8/14 approved. These will be posted to website. Hazel reported that
co-worker, Andrea, did an amazing job on the website and was willing to
come to her home and work with her to smoothly transition the website
maintenance. Hazel had a question regarding updating sponsors for the
website. They will be added after the Spring Summer Newsletter goes out.
4. Dock Report – Lloyd
Lloyd reported that the work on the Cass and Elizabeth Lake docks is
completed. There was a report of a minor injury at Cass with some
metal on dock posts. Lloyd will see that caps are placed on these posts.
holders and neighbors have been pleased and offered very positive
on the work and appearance. Eric would like for the board to consider
increasing slip charges in the future.
5. Trustee and officer reports
Mark and Amy sent “before” and “after” pictures of the Elizabeth Lake
improvement project. The board agreed it was a wonderful transformation.
They also sent a video of the new run-off in action during the evening
storm. Another successful project. Kathy reported she has delivered
NEXT MEETING WILL BE ON JULY 17 AT 7:00 AT ERIC S.’s HOME.
The meeting was adjourned at 9:15.
Hazel Lewis, Recording Secretary