Chetolah Shores Civic Association Board Meeting Minutes
Wednesday, June 27, 2018 6:30 pm
1. Call to Order – The meeting was called to order at 7:15 by President
2. President’s report
a. Results of board working session 6.14.18
Of the three issues involving the Cass Lake docks which were addressed,
one was dropped by the resident, one is still pending although likely
resolved, and the third remains open with all parties involved notified
the board’s position by mail.
b. Dock assignments
All Cass Lake slips have been assigned. There is one slip available on
Elizabeth Lake, and Lloyd is working to fill that quickly.
c. Chairs at Elizabeth Lake beach
Two residents brought to our attention that there are broken chairs at
Elizabeth Lake beach that need to be removed, and hopefully replaced.
Adirondacks were suggested. Alex thinks he has some that might be
good replacements. He will let us know.
d. Select attorney
Lloyd has been in contact with two different attorneys who were
recommended by board members or neighbors. Both have HOA type
experience and are willing to work ad hoc instead of with an on-going
retainer. After discussion, Jiri motioned that we hire Randy Pintuck at
rate of $185 per hour on an “as needed” basis. Patrick seconded.
Unanimously approved. Jiri suggested we send copies of John’s research
to him. Lloyd will follow up with Randy.
e. Sheriff patrol update
Patrols have started on Cass Lake with four hours of service on 6/23/18.
Sgt. Jex sends an e-mail report weekly, which was shared with the board.
2. Treasurer Report –Kelly
a. Financial report
Kelly reported a balance of $14,800 from dues and slip fees.
Expenditures were $3192 which Kelly itemized for the board.
Financial records are gradually being turned over to her. She is getting
her name on the checking account shortly.
Secretary Report --Hazel
i. Realtor letters
Letters explaining docks, slips, out lots, etc. have been sent to all
relevant parties involved in the Chipman and Oregon properties.
Up to date
Up to date
a. Jacqui, Cheryl – Welcome packets, voice mail, snail mail
Welcome packets need to be updated and distributed
Voice mail will be eliminated the end of July. Will someone please check
them now? Number has been removed from Facebook and letterhead.
b. Jacqui – trash report –updates
Jacqui had been with Gary Wall and reports that he has several bids. It
necessary to keep attending board meetings to keep abreast!
c. Alex – grounds and maintenance
i. Fence repair - completed
ii. Dock repair - on-going
iii. Dock installation- completed
iv. Sunset park proposal – working on, needs grading, grass of some
v. Slip repairs – on going. Alex will use grip tape on slippery stairs
Elizabeth Lake beach.
vi. Other – question about drainage at launch. Alex is working on this.
d. John and Jiri – security lights and cameras
All reported working well. Both Jiri and John have submitted bills for
additional materials. Jiri requested $150 approval for additional solar
panels and charger cables. Lloyd approved.
e. John – research on deeds
John shared an extensive amount of information he has found regarding
our deeds and restrictions. Much of his information needs to be shared
with our attorney for interpretation. John had been advised that we
adopt a resolution disapproving old discriminatory deed language. Hazel
so moved, Cheryl seconded. Unanimous approval. John will send a copy
of what needs to be written, Hazel will follow up on where it needs to
5. Other new business
Since we have many information and procedural questions about our
requirements and deeds, Jiri suggested that we meet with our attorney.
moved that Lloyd and John make an appointment to meet, seconded and
6. The next meeting will be on Weds. July 25 at Jiri’s house, 4776
Sherwell at 6:30
There being no further business before the board, the meeting was
Haze Lewis, CSCA Recording Secretary