CSCA Board Meeting Agenda
Thursday, July 16
7:00 PM – Amy and Mark’s Home
Present: Amy, Mark, Eric, Kathy, Cheryl, Lloyd, Hazel, Jeff, Jacque
1. President’s Report - Lloyd
Security notification to homeowners
There were several car break-ins reported over the last month. This info
with the community in e-mails and on Face Book.
Second letter to community
Discussion of how to manage resident data bases, mail merges, access to
Book for Hazel and Lloyd. Eric will check with Andrea on how best to do
Identifying MC numbers
Hazel has checked with SoS and State of MI websites but found no easy
Mark will check with his contact at the Sheriff’s Office.
Contact with non-paying slip holders
Lloyd has met with one of the non- payers. His feeling is that we should
one slip holder to take to court if necessary and proceed from there. He
had contact with the realtor listing the home with frontage on the Cass
outlot. They are not advertising the house as “waterfront” or “with
dock”. We will
monitor this closely.
The padlock was discovered broken. Lloyd had it repaired. Not known if
damaged. Hope to review film to determine.
2. Secretary’s Report - Hazel
Approved as read.
3. Treasurer’s Report – Kathy
Kathy reports a balance of $14589.31 with 144 homeowners paying. There
dues payments trickling in. Lloyd requested that Kathy keep a separate
record of dues
and dock fees. Jacque has looked at the books and feels
confident she can prepare an
acceptable review. She, Kathy and Patty plan to
meet soon to work out more details.
4. Trustee Reports
Dock area – Erik was not present to give his reports. He said he would
with Pat this weekend to make sure the camera is operating as it should,
hopefully review recent tapes. Jeff has offered his help.
Elizabeth Lake homeowners have contracted with the Sheriff’s Dept. for
patrols. The rate is $32/hr. with 5 hr. shifts. One of the other
subdivisions on the
lake has taken the lead on this, and has asked for individual homeowners
as well. Discussion if CSCA should also contribute. Motion for our
contribute $300 this season by Eric. Mark seconded, unanimously
will prepare and send check
Lot 19 – Eric
Eric presented an extensive report for improvements for Lot 19. This
will be an ongoing project. After much discussion, it was agreed to
prioritize for this year, with
Eric’s recommendation being 1) lawn fertilization and upkeep 2) beach
sanding 3) 4
x 10 wood dock installation -- not to exceed $2500 total. Eric moved and
seconded. Unanimously approved. Further discussion was held regarding
of contractors and handy man help. We have a resident with a small front
that we will contact to see if he is interested in doing the sand
moving. We also
have another resident interested in doing “handy man” work. Lloyd
authorization to hire a handyman for minor repairs and clean up, not to
Amy so moved, Hazel seconded. Unanimously approved. Lloyd, Eric and
will follow through with these contacts and meet together to finalize
plans. Great job
– Eric! This will be a wonderful addition to Chetolah Shores!
Signage – Amy
Amy presented her findings after contacting our former signage company.
hoped that any new signage would match existing signs. It was suggested
meet with the representative in the sub and get a complete estimate.
“camera” sign, it was suggested that we use a “premade” sign available
Depot warning that a camera is in use.
Welcome Packet – Jacque and Cheryl
Jacque and Cheryl are reviewing old materials and gathering new for the
packets. CSCA will provide funds for supplies and copying. They are
shortly to compile the information into a more comprehensive packet. We
trying to identify new residents to make sure they receive them.
Cleaning Cass Lake Rd. culvert – Jacque
Jacque volunteered that her fiancé Mike would be willing to help with
“Back Up” partner when out of town – Lloyd
Lloyd requested that if any board member with specific responsibilities
please seek a
“back up” to cover their duties when they are gone. Kathy volunteered to
with e-mail while Hazel is out of town next month.
5. New Business
Kathy needs a second “signer” for our CSCA checking account. Cheryl
volunteered to do this.
Expressions for their generous support of this year’s Elizabeth Lake
(which were great!) CSCA donated $500 as well. Lloyd will compose and
the letter on behalf of CSCA.
6. Schedule next meeting
Next meeting will take place on Tues. 8/18 at 6:30 at Kathy’s home –
Meeting adjourned at 9:20.
CSCA Recording Secretary