Chetolah Shores Civic Association Board Meeting
Wednesday, July 25, 2018 6:30 p.m
1. Call to Order – Lloyd
The meeting was called to order at 7:15 pm by President Lloyd Lewis
2. President’s report
a. Chairs at Elizabeth Lake beach
After discussion regarding stability and possible theft, the board
that wood Adirondack chairs would be preferable. Hazel brought
information about unfinished chairs priced at $75 each. Alex volunteered
that he knew a man who makes these chairs in the shape of the state of
Michigan and will find out price and availability and bring back that
information to us.
b. Attorney update
1. Correspondence from neighbor regarding wait list
Lloyd shared the most recent letter from the non-resident requesting
waitlist reinstatement. This will be shared with our attorney when Lloyd
and John meet with him shortly.
2. Update on home for sale on Chipman
This home has a pending offer. The board will keep close watch for
status of docks.
c. Sheriff patrol update
The Sheriff’s patrol has been active on Cass Lake.
d. Correspondence from resident on Durnham
Shared and discussed
e. Road repair update
Amy Gibson has started seeking signatures for
Oregon/Coshocton/Tecumseh road repaving. We have assisted by
providing information to residents via e-mail. We have also provided
names and addresses of all homeowners on those streets. There has
already been interest from several homeowners.
2. Treasurer Report –Kelly
a. Financial report
Kelly reported itemized expenses of $3,490.32 and a balance of
$17,246.71. There are recent outstanding receipts and expenditures to be
a. Voice Mail will be cancelled as of 7/31/18. Residents have been
by e-mail and Facebook posting. This will re repeated when cancellation
b. Board resolution regarding racial restrictions.
John had researched and requested that the Board make a resolution
that “Racial restrictions are not enforceable and will not be upheld by
Chetolah Shores Civic Association.” This will be posted along with our
ByLaws on our website.
Trustee and Officer Reports
a. Jacque, Cheryl – Welcome packets, voice mail, snail mail
mail account. Cheryl has updated the Welcome Packets and made
copies. Jacque has several to deliver. She will investigate a method of
routinely receiving names of new neighbors in a timely fashion.
b. Jacque – trash report –updates
Jacque has been in contact with Gary Wall regarding single hauler
Gary has been collecting bids. Jacque will follow up and bring us back
information as it occurs.
c. Alex – grounds and maintenance
Alex has completed several projects this month including vine and tree
trimming and clean up. He has noticed some trash dumped on launch
side of fence.
Board would like a proposal for clean up at Sunset Park including
drainage, lawn. Alex will prepare. There is also a large shrub at Cass
Lake launch that needs to be cut back.
Jacque requested that the large stump at the Elizabeth Lake beach be
removed. It can be cut to ground, but not ground out. Jacque so moved,
seconded by John. Approved unanimously. Alex will do this.
d. John and Jiri – security lights and cameras
All working well. Residents have commented on how much they like the
new lights, especially after dark when coming in off the lake!
Other new business
a. Lloyd brought up a concern about NO SWIMMING signage at Sunset
Park. Although the main sign leading into the park says No lifeguard on
duty, Lloyd felt an additional sign on the dock would be another good
reminder. Discussion suggested that the same sign be placed at the Cass
Lake launch area. Cheryl proposed that the board purchase NO
SWIMMING signs for both Sunset Park and the Cass Lake launch area.
Jiri seconded. Unanimous approval. Lloyd will arrange purchase.
b. John initiated a discussion regarding docks located on the Penobscot
Canal (boat launch canal), but without common access. He felt we should
consider a resolution clarifying the CSCA position. He and Lloyd will
discuss this at their meeting with our attorney.
c. Jiri initiated a discussion regarding the Board’s use of Slack. Some
are struggling to make it work for them, while some users find it easier
more convenient. Kelly has a specific issue since her employer blocks it
from her phone and computer. We will keep using it, but Kelly will get
traditional e-mails as well.
The next meeting will be held on September 6, 2018 at 7:30 pm at