Chetolah Shores Civic Association Board Meeting Minutes
Thursday, September 6, 2018 6:30 p.m
All members present
1. Call to Order – Lloyd called the meeting together at 7:10. Thanks to
her great dinner and hospitality.
2. President’s report -- Lloyd
a. Sheriff patrol update – It was generally felt that this year’s
was positive, and we would continue our efforts next year. We will again
send out letters to neighboring Cass Lake subs to request contributions,
and to try to extend coverage next year.
b. Annual financial review – 2017-18 – Our by-laws require a yearly
review performed by a qualified person not serving on the board. Lloyd
contacted Patty Costigan who agreed. Hazel motioned to hire Patty
Costigan to perform our 2017-18 CSCA financial review. Jiri seconded.
Motion unanimously approved.
3. Attorney meeting – Lloyd and John
Lloyd and John have met to research and prepare for attorney meeting.
While it had been scheduled for this week, it had to be rescheduled for
next week. John has prepared a document “Association Issues” which he
shared with the board. Lloyd had three specific issues regarding
neighbors that he felt should be addressed at the attorney meeting: 1) a
dispute over wait listing 2) dock ownership issues 3) docks adjacent to
outlots which have no public access. These and other issues will be
discussed at the meeting. Jiri moved that the board authorize payment up
to $3000 in attorney fees. Seconded by Kelly. Unanimously approved.
4. Treasurer’s Report – Kelly
a. Financial status – Kelly’s report included checks issued, outstanding
checks and a balance of $16,083.19
Secretary Report -- Hazel reported all correspondence, e-mail, Facebook
our website are up to date.
Trustee and Officer Reports
a. Cheryl –snail mail – up to date
b. Patrick -- Welcome packets – delivered three, waiting to visit one
c. Jacque – reports that she has been in contact with both Gary Wall and
Sue Camillari who report that there has been a study session of the
Township Board working on a revision of an ordinance to recommend
reviewed by their legal department, and will be ready to bring to the
Township Board. Jacque moved that the CSCA Board support the
Township’s ordinance to recommend a single hauler for trash pickup.
Seconded by Jiri. Unanimously approved.
d. Alex – grounds and maintenance
Alex will continue to work on Sunset Park and drainage at the Cass
Lake launch. Lloyd requested that the north slips all need tree/brush
trimming. Jiri showed pictures of trash being left at launch area.
Discuss need for trash cans and the resulting problem of getting the
cans emptied and trash collected. Can’t hire company because there
is no address for the launch area (per Cheryl). Alex offered to bring
two cans, labelled trash and recycling, possibly attaching them to
kayak poles, and retrieve the trash routinely. He will keep us updated.
e. John and Jiri – security lights and cameras
Working well. Discussion regarding removing cameras for the winter.
They will closely monitor them and determine the best course of action.
Other new business
Jacque spoke with Sue Camilieri Township Clerk regarding access to
new homeowner addresses in the sub. She was advised that she could visit
assessor’s counter and get the information she needs. Jacque will ask if
possible that she be notified as new neighbors’ titles are recorded.
Jiri requested that we ask key holders to replace the lock at the
launch gate correctly, not upside down, which can result in moisture
the mechanism. Hazel will send out e-mail and post on website.
Jiri suggested the sub join Nextdoor Dodge Park as an additional way
to share information. Hazel will do this and notify board of user name
Alex brought a request from his wife, who is a member of the
Haviland PTA. They requested support from the sub for their yearly
Alex will ask his wife to forward the information to Hazel. After
review, we will
contact the board for action.
Lloyd suggested we may need to call a short one item meeting after
he and John conference with the attorney.
Next regularly scheduled meeting will be Thursday, November 15,
6:30 at Fork & Pint. Cheryl will arrange area for us.
There being no further business before the board, meeting was
adjourned at 8:15.
Hazel Lewis, CSCA Recording Secretary