Chetolah Shores Civic Association Board Meeting Minutes
Thursday, September 18, 2014 7:00 p.m.
Mark and Amy’s Home
Present: Eric S., Patty C., Amy T., Mark W., Kathy B., Cheryl C., Lloyd
L., Hazel L.
Absent: Erik K.
1. The meeting was called to order by President Eric S. at 7:30 p.m.
a. Update on recent storm damage/repairs/clean up – It appears that most
damage has been repaired. Thanks to the many residents who “chipped in”
worked with their neighbors to get the sub back in order again!
b. Board insurance bid update – Mark shared additional information
regarding liability insurance. Lloyd and Eric will continue to research
since additional questions need to be answered before we commit.
c. Update from Attorney Maria regarding dues structure – Patty reports
that Maria has investigated our dues structure, but feels that we should
municipal lawyer specializing in our specific area. Maria will refer and
Lloyd (Patty?) will schedule a meeting.
d. Update on plan for improving Lot 19 in light of recent storm damage –
Eric reports the sign is ready to be placed. Because of the drain on our
due to the unexpected storm damage, plans for Lot 19 will be moved to
year’s budget. Eric will devise a more complete plan including clean up,
and beach area.
e. Update on lot 19 new fence – Eric has informed neighbor to make the
fence improvement making certain the fence is on his, not lot 19
f. Update on Charest potholes – Thanks to all of the “letter writers”,
potholes on Charest and on Chipman have been repaired!
g. Homeowner’s concern regarding board expenditures and mandatory
dues – Eric reports he had an hour long conversation with the homeowner,
feels it was beneficial to both. Points were clarified, and expenditure
be addressed with our revisit to our By-Laws prior to next annual
h. Begin search for new trustee to replace Nick – Several possible
candidates were discussed. At this point Hazel will place a notice on
asking for volunteers.
2. Treasurer’s Report
a. Financial report – Patty presented her report reflecting our lower
expected balance mainly due to storm expenses. We need to carefully
any further expenses, in light of our already committed appropriations
to DTE, fall
clean up, Elizabeth Lake dock removal, signage.
b. Dues update - none
3. Secretary Report - Hazel
a. Thank you for rapid approval of minutes – please continue!
b. Web site updated routinely – please send any additions as you see
c. Gmail – all mail is current. Addressed issues are in a separate
of the in-box.
d. Homeowners concern regarding 2012 general meeting minutes not posted
on website – Hazel has never received them. Cheryl suggested that they
might be in the “file cabinet” and we should have that cabinet in our
possession. Kathy volunteered Rick to do some “historical” research
when we get the materials!
a. Lloyd has had multiple meetings with Waterford Township Supervisor
Wall regarding CSCA governance of community outlots including dock
township lawyer reports that the township has no rights nor
responsibilities for these
areas. According to the township attorney, all CSCA homeowners share
regarding those properties. The board has identified three possible
association could make through the circuit court to obtain exclusive
rights to manage
these properties. The discussion will continue. Lloyd also had several
township officials regarding encroachments on neighborhood outlots. Eric
discuss this situation when he meets with the municipal lawyer. Cheryl
that no permanent structures are allowed on outlots per our By-Laws.
b. Repairs to storm damaged docks – thanks to Pete McClain and neighbor
Alex Smith, the docks are back to pre-storm condition.
c. Removal of Elizabeth Lake docks – date of Oct. 15 approved.
of raising Elizabeth lake dock fees, Motioned to raise fee to $300,
5. Trustee and Officer reports
a. Kathy – Welcome packets – she continues to deliver them when notified
new neighbors. Voice mail – Kathy reports that all voice mails have been
addressed, she either handles them herself, or forwards them to the
appropriate board member for resolution.
6. Old Business
a. Software for “Cloud” – we still need a data sharing program. Eric
suggested “Drop Box”, but we also need versions of Quick Books. He will
investigate. Hazel will see what is available at minimum cost for her
b. Security camera at Cass Lake launch area – have been successfully
installed. We need to arrange a meeting with Pat to explain operation,
need to install a sign indicating that a security camera in in use.
c. “Neighbor to Neighbor” Hazel and Lloyd. They created a flyer that
posted on the website.
7. New Business
a. New project list and prioritization - tabled
8. Next Meeting – November 6, 7:00 PM at Kathy Bartus’ home