Chetolah Shores Civic Association Board Meeting Minutes
November 17, 2015 6:30 PM
Present: Lloyd, Hazel, Kathy, Erik, Jeff, Cheryl
Absent: Eric, Amy, Mark, Jacque
1. President’s Report
Managing data bases, mailings and access to QuickBooks
This was a lengthy discussion involving all board members expressing
of ideas to explore. I would like to handle this in a separate
correspondence clarifying what our problem is, our ultimate goal, and
to get there, to follow shortly.
Identifying MC numbers – Lloyd filed the appropriate paperwork with
State and was able to identify the owners of all of the boats in the
slips except for one. That may have been an incorrect MC number and he
will recheck that. We had some conversation about next steps and Lloyd
has agreed to draft letters to these boat owners and share that draft
board members before moving ahead.
Meeting with attorney Richard Lindell – Mark and Lloyd reviewed terms
the outlot deeds and copies of communications with the township. Mr.
Lindell is researching some ideas and will report back with his
recommendations regarding boat owners who have “claimed” dockage
2. Secretary’s Report
E-mails were sent to current slip holders on Cass Lake asking if they
planned to rent their space again for the 2016 season. This helps
in planning the best use of the spaces. Very good response, all yes at
3. Treasurer’s Report
Kathy reported a balance of $12,306.
4. Trustee Reports
Gravel – purchased, delivered, spread – job well done!
Letterhead envelopes – Hazel will send logo, and Erik will order the
Kayak Rack – will be purchased and installed before the May
annual meeting. Discussion of security issues and lock options.
Erik and Jeff will work on this.
Other – dock on lot 19 – Erik has researched the options for a
floating dock for lot 19. He will discuss with Eric who will be
moving soon. Erik is willing to take this on. Jeff moved for
authorization of $2500 (maximum) to be used for hardware and
installation of a floating dock for lot 19, seconded by Cheryl.
Jacque – unable to attend
Mark – unable to attend
5. New Business
Next year’s board – Eric announced his retirement for next year
Kathy would prefer to return to a trustee role
Jeff is unsure for next year
Cheryl, Hazel and Lloyd plan to return
Next meeting -- To be determined
Hazel Lewis, CSCA Secretary