Chetolah Shores Civic Association By-Laws
Amended: May 2011
- The name of this Association shall be the Chetolah Shores Civic
hereinafter referred to as “the Association”.
- The purpose of the Association shall be to act as caretaker of the
of property in the subdivision known as “Chetolah Shores” (a part of
thirty-three (33) and thirty-four (34), town (3) north, range nine (9)
County, Michigan). For purposes of these by-laws the term “caretaker”
construed to mean; to oversee and administer the use of all communal
the property owners in the aforementioned sub-division, including
parks; to preserve building and use restrictions now in force, or
established, in said subdivision; and to take such action(s) as may,
from time to
time, be deemed to be in the best interests’ of the property owners in
Membership 3) All property owners that are residents within the Chetolah
are members of the Association, one membership is allocated to each
owner regardless of how much property is owned. In the case of joint
one membership will be allocated jointly. It is the owner’s
responsibility of the
individual property owner to register their property on the books of the
Members who are delinquent in payment of dues or assessments shall be
classified as “members not-in-good-standing”. Rights and privileges of
not-in-good-standing may be restricted under various by-law provisions.
Additionally, rights and privileges of members not-in-good-standing are
as follows: 1) not eligible to use or register for the use of communal
which may have a special assessment as a stipulation for use of that
portion of the communal property.
Tenants renting residential property in the subdivision are allowed to
Association with full privileges as guest members providing the property
assigns their rights to the tenant. Membership rights are vested in the
unavailable to the property owner unless and until the property owner
them. The assignment and reclamation of the membership rights shall be
writing and shall be sent to the Association Secretary, along with a
copy of the
rental agreement or lease, showing the term of the agreement, by
and shall be filed by the Association. Tenants’ rights under this
be for the period of the lease or term of rental agreement. It is the
of the property owner to maintain said records to allow the tenant
membership” privileges under this arrangement.
Membership for landowners will terminate upon sale of their property.
- The Chetolah Shores Civic Association shall have the following
President, Vice President, Secretary, Treasure and five Trustees.
Officers shall take place during the month of May each year at the
Membership Meeting (Motion passed at May 2009 General Membership meeting
to change Officer Elections to Spring). Members not-in-good-standing are
eligible to be officers. Installation of officers shall take place at
the completion of
the audit. These officers shall serve for a term of one year with the
the five (5) Trustees. The length and timing of the trustee terms shall
follows. One Trustee position has a one-year term, which is to be filled
year. Two Trustee positions have two-year terms. One is to be filled
calendar year; the other every odd calendar year. Two Trustee positions
three-year terms. One is to be filled every third year beginning with
other every third year beginning with 1989. The duly elected officers
constitute the Board of Directors of the C.S.C.A. and shall carry on the
of the Association between regular or special meetings.
Members of the Association agree to hold the Officers of the Association
harmless for decisions or actions made on behalf of the Association,
decision or action was 1) the result of a vote of the general
membership, or, 2) the
result of a vote of the Board of Directors that was authorized under the
the Association without requiring a vote of the general membership.
- President: It shall be the duty of the President to preside at all
meetings of the
Association, appoint all committees, and shall be ex-officio member of
committees. After the Presidents’ term of office, he or she has the
assume the office of the one-year Trustee.
Vice President: It shall be the duty of the Vice President to assist the
the discharge of his duties and shall perform the duties of the
president in his
absence, shall attend all meetings of the association, and shall be
member of said committees.
Secretary: It shall be the duty of the Secretary to conduct the
the Association, furnish a property list (outlot, easements and parks)
of members, read all documents and correspondence on request and keep
file for future reference and to keep a correct record (minutes) of the
of the General and Officers meetings and read the minutes on request.
Treasurer: It shall be the duty of the Treasurer to conduct the
transactions of the Association, keep records of all transactions, and
petty cash not to exceed $25.00. All checks issued to the Association
signed by the Treasurer and one of two Trustees appointed to sign. The
accounting period used for the Association fiscal record keeping shall
September 1st through August 31st.
Trustees: It shall be the duties of the Trustees to supervise all funds
of the Association. One of the two authorized Trustees shall be
co-signer on all
checks issued by the Association. Any expenditures exceeding $500.00
approved by the membership. They shall audit the records of the
seven (7) days of an election before new officers are installed.
All Officers: In the event an Officer misses four meetings in succession
remaining Board of Directors may remove such Officer from office, which
constitutes a vacancy in an office.
- A vacancy of an office shall be filled by the Board of Directors
until the next
regular election of officers in May.
- Regular membership meeting shall be every May (Motion passed at May
General Membership meeting to change meeting from 2x year, to 1 in the
Special meetings of the Association may be called by the President. The
members shall be entitled to ten days written notice of the time and
place for the
election of officers, and five days written notice, when possible, of
place, and the purpose of regular and special meetings.
- A quorum of the General Membership is constituted by those eligible
present at a properly advertised meeting of the General Membership. A
of the Board of Directors shall require the presence of a minimum of two
Officers and three (3) Trustees, one of which must be a “three year
- At all meetings of the Association, each membership shall be
entitled to cast
one vote, in person or by proxy, except as noted as follows. Members
not-ingood-standing are not eligible to vote on: 1) issues regarding the
Association funds; 2) election of officers.
- No proxy shall be deemed operative unless and until signed by the
and filed with the Secretary naming some other member or members of the
Association as proxies, and each proxy shall state therein the specific
which it is given; shall extend to any adjournment of such specified
shall not extend to any other meeting. Any proxy may be revoked by
in writing to the Secretary three (3) days before the meeting.
- The annual mandatory dues for members of the Association shall be
a vote of the general membership at the annual meeting in May. Motion
for mandatory dues at the 2011 Annual Chetolah Shores Civic Association
Assessments 12) The Association may by majority vote at the first
meeting or at any special
meeting called for that purpose levy an equal assessment on every member
any project of the Association.
Delinquency 13) In the event of the failure to pay dues or assessments
within fifteen (15) days
after written notice that the same has been authorized by vote of the
member is classified as “delinquent”. Members become non-delinquent if
otherwise qualified, upon the payment of the outstanding dues and
Amendments 14) These by-laws may be amended by majority vote of the
membership at any
meeting called for that purpose.
Attached Wetland/Outlot Amendment adopted on 10-19-00 in conjunction
Township Department of Building & Engineering.
Chetolah Shores Civic Association Governing Rules
Introduction and Purpose
Under the authority established by the by-laws of Chetolah Shores Civic
Association Trustees have established rules to provide a consistent
means of administering the
policies of the association.
Definition of Terms
Association - Chetolah Shores Civic Association
Member - A resident of Chetolah Shores subdivision who meets the
defined in the by-laws. Current membership dues are $50.00 (fifty
Resident – A residing landowner or tenant of land, which is located in
By-laws - The by-laws of Chetolah Shores Civic Association.
Rules - Governing rules of Chetolah Shores Civic Association.
Board - All the officers of Chetolah Shores Civic Association.
Trustees - Select Officers of Chetolah Shores Civic Association as
defined in the by-laws.
Boat Launch Area (at the tip of Penobscot Canal)
- The association will administer vehicular access to the boat launch
area through the vehicle
gate, and the use of the boat launch.
- A member (in good standing) is allowed to use vehicle gate and boat
launch when the
association assigns a key and the member pays the annual launch fee.
- The Trustees shall set the launch fee. The current annual launch fee
is $50.00 (fifty dollars);
Slip maintenance fee is $150 (one hundred fifty dollars) per season.
Elizabeth Lake slip
maintenance fee will be an additional $110 (one hundred ten) per season
for install &
removal of seasonal docks.
- Use of the launch is limited to the assigned member. Each key
assigned authorizes the
holder to have one dockless boat in the water at a time. Boats that do
not belong to
keyholder must not be left overnight.
- Member with boat launch privileges may not use these privileges for
personal or financial
- No parking is allowed which blocks use of the ramp or gate. No
parking is allowed on the
street. No overnight parking is allowed.
Quiet hours in the launch area are from 10:00pm to 6:00am.
Loitering in the launch area is prohibited between the hours of 12
(midnight) and 6am.
Violations of the boat launch rules may result in loss of boat
launch privileges for the year.
Boat launch privileges can be revoked by a two-thirds vote of the
trustees. Further, the
trustees may vote to disallow boat launch privileges for a period of one
or two additional
- Boat Slips shall not remain unoccupied for more than one season,
even if slip fee has been
paid. Member will be allowed one season of unoccupied slip. If slip
remains unoccupied by
June 15th of the following year the member will forfeit the slip and the
slip will be assigned
to the next member on the wait list for that lake. Fee for the current
season will be refunded,
if it has been paid. The only exception will be if member can prove in
writing that their boat
is currently in repair, or a new boat is on order with a delivery date
in the current year. If the
member forfeits their slip they have the option to be added to the
bottom of the slip wait list,
providing their dues are kept up to date. (Motion passed at General
/Apr 29, 2004)
Elizabeth Lake/Cass Lake (Lot 19) Swim Area
The swim area is open to residents and their guests only.
Hours of operation shall be from dawn to dusk.
No pets allowed in the swim area.
General Dock/Slip Rules
- Installation and use of all boat docks located on or adjacent to
CSCA outlots must be
approved and administered by the Trustees.
The CSCA Board of Trustees shall set the annual slip maintenance
Housekeeping of docks and immediate area is responsibility of the
Maintaining a minimal noise level during dark hours is mandatory
(from dusk to dawn).
Violations of the boat dock rules may result in loss of boat slip
privileges for one year. Boat
slip privileges can be revoked by a two-thirds vote of the trustees.
Further, the trustees may
vote to disallow the violator boat slip privileges for a period of one
or two additional years.
Association Installed Docks/Slips
- CSCA shall be responsible for maintaining the structural integrity
of the docks. Users are
required to report any deterioration or unsafe conditions immediately
(within three (3) days)
to the Board via the C.S.C.A. “Voicemail” phone message system or via
email@example.com. Users shall maintain cleanliness of the docks
and shall repair
minor items on each dock such as loose or protruding nails. Users shall
not attach any items
to Association docks, other than two (2) line cleats, without the
permission of the Board of
- The CSCA Board shall assign Docks/slips. A waiting list is
maintained for purpose of filling
- Docks are assigned by the CSCA Board only. Users may not assign or
Annual dock/slip privileges are renewable annually, unless the board
has revoked privileges.
Slip holders must be CSCA homeowners & members in good standing.
Member Installed Docks
Installation of docks must be approved by the CSCA board (and the
DEQ if applicable).
Maintenance of member-installed docks is the responsibility of the
owner. If the dock is
determined to be unsafe or unsatisfactory by the CSCA board, the dock
shall be immediately
closed until repaired or replacement of said dock meets with CSCA
approval. Failure to
repair or replace unsafe or unsuitable member installed docks may result
in removal of the
dock by the Association.
Chetolah Shores Civic Association Board of Directors Mission Statement
As the Chetolah Shores Civic Association’s Board of Directors, we pledge
Conserve our natural resources.
Encourage the preservation of our mutually owned outlots and wetland
Keep our common areas clean and healthy.
Foster a neighborhood environment where we can all work together to
provide a safe and environmentally