CSCA By-Laws Dated May 2011

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Chetolah Shores Civic Association By-Laws

Amended: May 2011

Name

  1. The name of this Association shall be the Chetolah Shores Civic
    Association,

hereinafter referred to as “the Association”.

Purpose

  1. The purpose of the Association shall be to act as caretaker of the
    common areas

of property in the subdivision known as “Chetolah Shores” (a part of
sections

thirty-three (33) and thirty-four (34), town (3) north, range nine (9)
east, Oakland

County, Michigan). For purposes of these by-laws the term “caretaker”
shall be

construed to mean; to oversee and administer the use of all communal
property of

the property owners in the aforementioned sub-division, including
outlots and

parks; to preserve building and use restrictions now in force, or
hereafter

established, in said subdivision; and to take such action(s) as may,
from time to

time, be deemed to be in the best interests’ of the property owners in
said

subdivision.

Membership 3) All property owners that are residents within the Chetolah
Shores sub-division

are members of the Association, one membership is allocated to each
property

owner regardless of how much property is owned. In the case of joint
ownership,

one membership will be allocated jointly. It is the owner’s
responsibility of the

individual property owner to register their property on the books of the

Association.

Members who are delinquent in payment of dues or assessments shall be

classified as “members not-in-good-standing”. Rights and privileges of
members

not-in-good-standing may be restricted under various by-law provisions.

Additionally, rights and privileges of members not-in-good-standing are
restricted

as follows: 1) not eligible to use or register for the use of communal
property

which may have a special assessment as a stipulation for use of that
particular

portion of the communal property.

Tenants renting residential property in the subdivision are allowed to
join the

Association with full privileges as guest members providing the property
owner

assigns their rights to the tenant. Membership rights are vested in the
tenant and

unavailable to the property owner unless and until the property owner
reclaims

them. The assignment and reclamation of the membership rights shall be
in

writing and shall be sent to the Association Secretary, along with a
copy of the

rental agreement or lease, showing the term of the agreement, by
registered mail

and shall be filed by the Association. Tenants’ rights under this
arrangement shall

be for the period of the lease or term of rental agreement. It is the
responsibility

of the property owner to maintain said records to allow the tenant
“guest

membership” privileges under this arrangement.

Membership for landowners will terminate upon sale of their property.

Officers

  1. The Chetolah Shores Civic Association shall have the following
    officers;

President, Vice President, Secretary, Treasure and five Trustees.
Election of

Officers shall take place during the month of May each year at the
General

Membership Meeting (Motion passed at May 2009 General Membership meeting

to change Officer Elections to Spring). Members not-in-good-standing are
not

eligible to be officers. Installation of officers shall take place at
the completion of

the audit. These officers shall serve for a term of one year with the
exception of

the five (5) Trustees. The length and timing of the trustee terms shall
be as

follows. One Trustee position has a one-year term, which is to be filled
every

year. Two Trustee positions have two-year terms. One is to be filled
every even

calendar year; the other every odd calendar year. Two Trustee positions
have

three-year terms. One is to be filled every third year beginning with
1988; the

other every third year beginning with 1989. The duly elected officers
shall

constitute the Board of Directors of the C.S.C.A. and shall carry on the
business

of the Association between regular or special meetings.

Members of the Association agree to hold the Officers of the Association

harmless for decisions or actions made on behalf of the Association,
whether the

decision or action was 1) the result of a vote of the general
membership, or, 2) the

result of a vote of the Board of Directors that was authorized under the
by-laws of

the Association without requiring a vote of the general membership.

Duties of

Officers

  1. President: It shall be the duty of the President to preside at all
    meetings of the

Association, appoint all committees, and shall be ex-officio member of
said

committees. After the Presidents’ term of office, he or she has the
option to

assume the office of the one-year Trustee.

Vice President: It shall be the duty of the Vice President to assist the
President in

the discharge of his duties and shall perform the duties of the
president in his

absence, shall attend all meetings of the association, and shall be
ex-officio

member of said committees.

Secretary: It shall be the duty of the Secretary to conduct the
correspondence of

the Association, furnish a property list (outlot, easements and parks)
upon request

of members, read all documents and correspondence on request and keep
them on

file for future reference and to keep a correct record (minutes) of the
proceedings

of the General and Officers meetings and read the minutes on request.

Treasurer: It shall be the duty of the Treasurer to conduct the
financial

transactions of the Association, keep records of all transactions, and
maintain

petty cash not to exceed $25.00. All checks issued to the Association
shall be

signed by the Treasurer and one of two Trustees appointed to sign. The

accounting period used for the Association fiscal record keeping shall
be from

September 1st through August 31st.

Trustees: It shall be the duties of the Trustees to supervise all funds
and property

of the Association. One of the two authorized Trustees shall be
co-signer on all

checks issued by the Association. Any expenditures exceeding $500.00
must be

approved by the membership. They shall audit the records of the
Treasurer within

seven (7) days of an election before new officers are installed.

All Officers: In the event an Officer misses four meetings in succession
the

remaining Board of Directors may remove such Officer from office, which

constitutes a vacancy in an office.

Vacancies

  1. A vacancy of an office shall be filled by the Board of Directors
    until the next

regular election of officers in May.

Meetings

  1. Regular membership meeting shall be every May (Motion passed at May
    2009

General Membership meeting to change meeting from 2x year, to 1 in the
Spring).

Special meetings of the Association may be called by the President. The

members shall be entitled to ten days written notice of the time and
place for the

election of officers, and five days written notice, when possible, of
the time,

place, and the purpose of regular and special meetings.

Quorums

  1. A quorum of the General Membership is constituted by those eligible
    to vote

present at a properly advertised meeting of the General Membership. A
quorum

of the Board of Directors shall require the presence of a minimum of two
(2)

Officers and three (3) Trustees, one of which must be a “three year
term” Trustee.

Voting

  1. At all meetings of the Association, each membership shall be
    entitled to cast

one vote, in person or by proxy, except as noted as follows. Members
not-ingood-standing are not eligible to vote on: 1) issues regarding the
use of

Association funds; 2) election of officers.

Proxies

  1. No proxy shall be deemed operative unless and until signed by the
    member

and filed with the Secretary naming some other member or members of the

Association as proxies, and each proxy shall state therein the specific
meeting for

which it is given; shall extend to any adjournment of such specified
meeting, but

shall not extend to any other meeting. Any proxy may be revoked by
instruction

in writing to the Secretary three (3) days before the meeting.

Dues

  1. The annual mandatory dues for members of the Association shall be
    fixed by

a vote of the general membership at the annual meeting in May. Motion
passed

for mandatory dues at the 2011 Annual Chetolah Shores Civic Association

General Meeting.

Assessments 12) The Association may by majority vote at the first
meeting or at any special

meeting called for that purpose levy an equal assessment on every member
for

any project of the Association.

Delinquency 13) In the event of the failure to pay dues or assessments
within fifteen (15) days

after written notice that the same has been authorized by vote of the
Association a

member is classified as “delinquent”. Members become non-delinquent if

otherwise qualified, upon the payment of the outstanding dues and
assessments.

Amendments 14) These by-laws may be amended by majority vote of the
membership at any

meeting called for that purpose.

Attached Wetland/Outlot Amendment adopted on 10-19-00 in conjunction
with Waterford

Township Department of Building & Engineering.

Chetolah Shores Civic Association Governing Rules

Introduction and Purpose

Under the authority established by the by-laws of Chetolah Shores Civic
Association, the

Association Trustees have established rules to provide a consistent
means of administering the

policies of the association.

Definition of Terms

Association - Chetolah Shores Civic Association

Member - A resident of Chetolah Shores subdivision who meets the
membership requirements

defined in the by-laws. Current membership dues are $50.00 (fifty
dollars).

Resident – A residing landowner or tenant of land, which is located in
Chetolah Shores

subdivision.

By-laws - The by-laws of Chetolah Shores Civic Association.

Rules - Governing rules of Chetolah Shores Civic Association.

Board - All the officers of Chetolah Shores Civic Association.

Trustees - Select Officers of Chetolah Shores Civic Association as
defined in the by-laws.

Boat Launch Area (at the tip of Penobscot Canal)

  1. The association will administer vehicular access to the boat launch
    area through the vehicle

gate, and the use of the boat launch.

  1. A member (in good standing) is allowed to use vehicle gate and boat
    launch when the

association assigns a key and the member pays the annual launch fee.

  1. The Trustees shall set the launch fee. The current annual launch fee
    is $50.00 (fifty dollars);

Slip maintenance fee is $150 (one hundred fifty dollars) per season.
Elizabeth Lake slip

maintenance fee will be an additional $110 (one hundred ten) per season
for install &

removal of seasonal docks.

  1. Use of the launch is limited to the assigned member. Each key
    assigned authorizes the

holder to have one dockless boat in the water at a time. Boats that do
not belong to

keyholder must not be left overnight.

  1. Member with boat launch privileges may not use these privileges for
    personal or financial

gain.

  1. No parking is allowed which blocks use of the ramp or gate. No
    parking is allowed on the

street. No overnight parking is allowed.

  1. Quiet hours in the launch area are from 10:00pm to 6:00am.

  2. Loitering in the launch area is prohibited between the hours of 12
    (midnight) and 6am.

  3. Violations of the boat launch rules may result in loss of boat
    launch privileges for the year.

Boat launch privileges can be revoked by a two-thirds vote of the
trustees. Further, the

trustees may vote to disallow boat launch privileges for a period of one
or two additional

years.

  1. Boat Slips shall not remain unoccupied for more than one season,
    even if slip fee has been

paid. Member will be allowed one season of unoccupied slip. If slip
remains unoccupied by

June 15th of the following year the member will forfeit the slip and the
slip will be assigned

to the next member on the wait list for that lake. Fee for the current
season will be refunded,

if it has been paid. The only exception will be if member can prove in
writing that their boat

is currently in repair, or a new boat is on order with a delivery date
in the current year. If the

member forfeits their slip they have the option to be added to the
bottom of the slip wait list,

providing their dues are kept up to date. (Motion passed at General
Membership Meeting

/Apr 29, 2004)

Elizabeth Lake/Cass Lake (Lot 19) Swim Area

  1. The swim area is open to residents and their guests only.

  2. Hours of operation shall be from dawn to dusk.

  3. No pets allowed in the swim area.

General Dock/Slip Rules

  1. Installation and use of all boat docks located on or adjacent to
    CSCA outlots must be

approved and administered by the Trustees.

  1. The CSCA Board of Trustees shall set the annual slip maintenance
    fee.

  2. Housekeeping of docks and immediate area is responsibility of the
    dock user.

  3. Maintaining a minimal noise level during dark hours is mandatory
    (from dusk to dawn).

  4. Violations of the boat dock rules may result in loss of boat slip
    privileges for one year. Boat

slip privileges can be revoked by a two-thirds vote of the trustees.
Further, the trustees may

vote to disallow the violator boat slip privileges for a period of one
or two additional years.

Association Installed Docks/Slips

  1. CSCA shall be responsible for maintaining the structural integrity
    of the docks. Users are

required to report any deterioration or unsafe conditions immediately
(within three (3) days)

to the Board via the C.S.C.A. “Voicemail” phone message system or via
email at

chetolah.shores@gmail.com. Users shall maintain cleanliness of the docks
and shall repair

minor items on each dock such as loose or protruding nails. Users shall
not attach any items

to Association docks, other than two (2) line cleats, without the
permission of the Board of

Directors.

  1. The CSCA Board shall assign Docks/slips. A waiting list is
    maintained for purpose of filling

vacancies.

  1. Docks are assigned by the CSCA Board only. Users may not assign or
    transfer dock/slip

privileges.

  1. Annual dock/slip privileges are renewable annually, unless the board
    has revoked privileges.

  2. Slip holders must be CSCA homeowners & members in good standing.

Member Installed Docks

  1. Installation of docks must be approved by the CSCA board (and the
    DEQ if applicable).

  2. Maintenance of member-installed docks is the responsibility of the
    owner. If the dock is

determined to be unsafe or unsatisfactory by the CSCA board, the dock
shall be immediately

closed until repaired or replacement of said dock meets with CSCA
approval. Failure to

repair or replace unsafe or unsuitable member installed docks may result
in removal of the

dock by the Association.

Chetolah Shores Civic Association Board of Directors Mission Statement

As the Chetolah Shores Civic Association’s Board of Directors, we pledge
to:

Conserve our natural resources.

Encourage the preservation of our mutually owned outlots and wetland
areas.

Keep our common areas clean and healthy.

Foster a neighborhood environment where we can all work together to
provide a safe and environmentally

stable community.